Indicator # 1 measures if housing authorities are administering Waiting Lists correctly and pulling off applicants from the Waiting Lists in the correct order. In addition, HQS-related SEMAP indicators and their impact on the PHA's SEMAP score are included. *^_4/m/**HLY/1:UJxT=,9(z3 ~c{)uW z+}. (24 CFR 982.54(d)(1) and 982.204(a)). (ii) The data submitted by the PHA for the deconcentration bonus does not show that the PHA met the requirements for bonus points in paragraph (h)(1)(i), (ii) or (iii) of this section. (1) This indicator applies only to PHAs with jurisdiction in metropolitan FMR areas. (24 CFR 982.517). Nomenclature changes to part 985 appear at 64 FR 67983, Dec. 3, 1999. Allocated budget authority will be based upon the PHA's eligibility, which includes budget authority obligated for the calendar year and any portion of HAP reserves attributable to the budget authority that was offset from reserves during the calendar year. hVmoH+1Qy+UH(H6C|0G,F#g9B3Zy8S^2MD1k@4"NaA=sVC3`%FC1)f?&6\ _ (ii) The PHA's SEMAP certification does not support the statement in paragraph (d)(3)(i) of this section. HUD also uses information reported on the SEMAP certification by initial PHAs concerning FSS families enrolled in their FSS programs but who have moved under portability to the jurisdiction of another PHA. Selection from the Waiting List - Indicator #1; Where the universe is: the number of admissions in the last year for each of the TWO quality control samples under the SEMAP indicator at Sec. Maps to be used by voucher families to locate non-poor neighborhoods and their services (schools, shopping, and religious institutions). SEMAP Training for PHA Staff: Overview of SEMAP Indicators This module reviews each of the SEMAP indicators in more detail. The certification form requires short answers from HAs concerning HA performance under the 14 SEMAP indicators and assures HUD that HA You can learn more about the process Under current regulations at 24 CFR part 985, the SEMAP Certification form (HUD-52648) must be submitted annually by all PHAs administering Section 8 tenant-based assistance programs. As a (b) The PHA must send a written report to HUD describing its correction of any identified SEMAP deficiency. You can This number is divided by the number of mandatory FSS slots, as determined under 984.105 of this chapter. (a) When the PHA receives the HUD notification of its SEMAP rating, an PHA must correct any SEMAP deficiency (indicator rating of zero) within 45 calendar days from date of HUD notice. - Regulations Relating to Housing and Urban Development, - Office of Assistant Secretary for Public and Indian Housing, Department of Housing and Urban Development, Subpart C - Physical Assessment Component [Reserved], https://www.ecfr.gov/current/title-24/subtitle-B/chapter-IX/part-985, Section 8 Management Assessment Program (SEMAP). Elderly : Semap . If the PHA is a unit of local government or a state, a resolution approving the certification is not required, and the certification must be executed by the Section 8 program director. This content is from the eCFR and is authoritative but unofficial. (ii) The data submitted by the PHA for the deconcentration bonus does not show that the PHA met the requirements for bonus points in paragraph (h)(1)(i), (ii) or (iii) of this section. SEMAP Self-Assessment form Computer report listing tenant name, last time unit inspected, current annual inspection PIC Report Indicator 13 Lease-Up Possible Rating 20/15 BCHA Rating 0 The percent of units leased, or the percent of allocated budget authority expended during the last fiscal year average less than 95 percent. 985.106 Required actions for SEMAP deficiencies. PHAs with a FYE of 3/31/22, 6/30/22 or 9/30/22 may request to waive the application of SEMAP in its entirety, but only if the PHA has SEMAP indicators that were-directly or indirectly-affected because of a disruption to PHA operations caused by the PHA's adoption of CARES Act waivers. PHAs that achieve an overall performance rating of high performer may receive national recognition by the Department and may be given competitive advantage under notices of fund availability. (b) HUD written report. An appeal made to a HUD hub or program center or to the HUD Troubled Agency Recovery Center and denied may be further appealed to the Assistant Secretary. (1) Annual review. `OVi ]6.j};!zILzD!%iw|)XXi,)Z?'};w MTCS is the Department's national database on participants and rental units in the Section 8 rental certificate, rental voucher, and moderate rehabilitation programs and in the Public and Indian Housing programs. For purposes of this paragraph, payment standards that do not exceed 110 percent of the current applicable published FMRs include exception payment standards established by the PHA in accordance with 982.503(c)(iii). (1) The certification must be approved by PHA board resolution and signed by the PHA executive director. HUD may conduct an on-site confirmatory review to verify the PHA certification and the HUD rating under any indicator. (ii) The PHA's voucher program payment standard schedule contains payment standards which exceed 110 percent of the current applicable published FMRs or which are less than 90 percent of the current applicable published FMRs (unless a higher or lower payment standard amount is approved by HUD). The 2-month allowance provided here for rating purposes does not mean that any delay in completing annual HQS inspections is permitted. The percent of units leased is determined by taking unit months leased under a HAP contract and unit months occupied by homeowners under the voucher homeownership option, as shown in HUD systems for the calendar year that ends on or before the assessed PHA fiscal year, and dividing that number by the number of unit months available for leasing based on the number of baseline units available at the beginning of the calendar year. (1) This indicator shows whether the PHA inspects each unit under contract at least annually. (1) Submission of deconcentration data in the HUD-prescribed format for this indicator is mandatory for a PHA using one or more payment standard amount(s) that exceed(s) 100 percent of the published FMR set at the 50th percentile rent to provide access to a broad range of housing opportunities throughout a metropolitan area in accordance with . (i) The PHA's voucher program payment standard schedule contains payment standards which do not exceed 110 percent of the current applicable published FMR and which are not less than 90 percent of the current applicable published FMR (unless a higher or lower payment standard amount is approved by HUD). SEMAP INDICATOR #1 SEMAP INDICATOR #1 SELECTION FROM WAITING LIST At least 98 percent of families must be selected from the waiting list in accordance with the PHA policy. (24 CFR 982.404). It is not an official legal edition of the CFR. HUD . HUD shall assess and score the performance of a PHA with less than 250 assisted units once every other PHA fiscal year, unless the PHA: (i) Elects to have its performance assessed on an annual basis; or. Browse . HUD will prepare a SEMAP profile for each PHA and will assign a rating for each indicator as shown. (B) Based on the PHA's quality control samples, drawn separately for applicants reaching the top of the waiting list and for admissions, documentation shows that at least 98 percent of the families in both samples of applicants and admissions were selected from the waiting list for admission in accordance with these policies and met the selection criteria that determined their places on the waiting list and their order of selection. The MTCS data used for verification cover only voucher program and regular certificate program tenancies, and do not include rent calculation discrepancies for manufactured home owner rentals of manufactured home spaces under the certificate program or for proration of assistance under the noncitizen rule. (ii) Fewer than 98 percent of newly leased units passed HQS inspection before the beginning date of the assisted lease and HAP contract. The Code of Federal Regulations (CFR) is the official legal print publication containing the codification of the general and permanent rules published in the Federal Register by the departments and agencies of the Federal Government. HUD must conduct an on-site confirmatory review of an PHA's performance before changing any annual overall performance rating from troubled to standard or high performer. (7) Provide for regular evaluation of progress toward improvement. The eCFR is displayed with paragraphs split and indented to follow This document is available in the following developer friendly formats: Information and documentation can be found in our (i) The percent of units leased or occupied by homeowners under the voucher homeownership option, or the percent of allocated budget authority expended during the calendar year that ends on or before the assessed PHA fiscal year was 98 percent or more. (2) HUD verification method: PHA data submitted on the SEMAP certification form concerning payment standards. (e) Use of administrative fee reserve prohibited. (24 CFR 982.54(d)(1) and 982.204(a)). (ii) The PHA has filled 60 to 79 percent of its mandatory FSS slots and 30 percent or more of FSS families have escrow account balances. The provisions of this paragraph (n) apply to the first SEMAP certification due after July 2, 2012. user convenience only and is not intended to alter agency intent 30, 2000; 65 FR 58875, Oct. 2, 2000; 66 FR 50005, Oct. 1, 2001; 77 FR 32018, May 31, 2012; 81 FR 80583, Nov. 16, 2016]. Performance Indicators 14 indictors plus Bonus. Click the fillable fields and add the required info. (24 CFR 982.54(d)(5), 982.301(a) and 982.301(b)(4) and 982.301(b)(12)). It also states explicitly that units assisted under the voucher homeownership option or . Please do not provide confidential 0 points. (1) This indicator shows whether, following each HQS inspection of a unit under contract where the unit fails to meet HQS, any cited life-threatening HQS deficiencies are corrected within 24 hours from the inspection and all other cited HQS deficiencies are corrected within no more than 30 calendar days from the inspection or any PHA-approved extension. Expanding Housing Opportunities (indicator #7) and. (i) The PHA's SEMAP certification states that, based on the PHA's quality control sample of tenant files, for at least 90 percent of families: (A) The PHA obtains third party verification of reported family annual income, the value of assets totalling more than $5,000, expenses related to deductions from annual income, and other factors that affect the determination of adjusted income, and uses the verified information in determining adjusted income, and/or documents tenant files to show why third party verification was not available; (B) The PHA properly attributes and calculates allowances for any medical, child care, and/or disability assistance expenses; and. Since SEMAP ratings are generally calculated based on the percentage of the PHA's leased housing units that meet the specified criteria, a difference of one or two units can have a disproportionate impact on a small PHA's SEMAP score. (2) HUD verification method: MTCS report - Shows percent of newly leased units where the beginning date of the assistance contract is before the date the unit passed HQS inspection. The Office of the Federal Register publishes documents on behalf of Federal agencies but does not have any authority over their programs. (24 CFR 982 subpart K). You are using an unsupported browser. High impact country, score not evaluated. For purposes of this paragraph, payment standards that do not exceed 110 percent of the current applicable published FMRs include exception payment standards established by the PHA in accordance with 982.503(c)(iii). (c) PHA corrective action plan. (c) If an PHA fails to correct a SEMAP deficiency within 45 calendar days as required, HUD may then require the PHA to prepare and submit a corrective action plan for the deficiency within 30 calendar days from the date of HUD notice. Incentives and regulatory support for renewable energy. (f) Upgrading poor performance rating. 10 points. Subscribe to: Changes in Title 24 :: Subtitle B :: Chapter IX :: Part 985 :: Subpart A :: Section 985.3. Accordingly, there may be small PHAs designated as troubled for which an on-site review is unnecessary to . This initiative under the Energy Sector Management Assistance Program (ESMAP) supported the scale-up of power generation from renewable energy (RE) sources through resource assessment and mapping activities globally and at the country level from 2013 to 2020. 104% Semap Score. Family data used for the PHA's analysis must be the same information as reported to MTCS for the PHA's tenant-based Section 8 families with children. endstream
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It is not an official legal edition of the CFR. information or personal data. Attributes of financial and regulatory incentives. 20 points. Performance indicator means a standard set for a key area of Section 8 program management against which the PHA 's performance is measured to show whether the PHA administers the program properly and effectively. (ii) The PHA's SEMAP certification does not support the statements in paragraph (e)(3)(i) of this section. (2) HUD verification method: This method is based on the percent of units leased under a tenant-based or project-based HAP contract or occupied by homeowners under the voucher homeownership option during the calendar year that ends on or before the assessed PHA's fiscal year, or the percent of allocated budget authority expended during the calendar year that ends on or before the assessed PHA's fiscal year. 0 points. Slide 2: SEMAP Indicators Overview. Use the navigation links in the gray bar above to view the table of contents that this content belongs to. (3) An PHA may include with its SEMAP certification any information bearing on the accuracy or completeness of the information used by the PHA in providing its certification. 8 points. endstream
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TTY: 202-708-1455, Privacy Policy | Web Policies | Accessibility | Sitemap, Privacy Policy | Web Policies | Accessibility | Sitemap, Section Eight Management Assessment Program (SEMAP), Resident Opportunities & Self Sufficiency, PUBLIC HOUSING ENVIRONMENTAL AND CONSERVATION CLEARINGHOUSE (PHECC), Section 8 Management AssessmentProgram (SEMAP). 5 points. 985.3 Indicators, HUD verification methods and ratings. What happens if a PHA does not perform adequately on any of the 14 indicators or is assigned an overall performance rating of troubled? Allocated budget authority will be based upon the PHA's eligibility, which includes budget authority obligated for the calendar year and any portion of HAP reserves attributable to the budget authority that was offset from reserves during the calendar year. Notwithstanding paragraph (a)(1) of this section, HUD may elect not to conduct an on-site review of a troubled PHA, if: (i) The PHA has less than 250 assisted units; and. Comments or questions about document content can not be answered by OFR staff. (1) This indicator shows whether the PHA maintains an up-to-date utility allowance schedule. HUD will then prepare a SEMAP profile for each PHA which shows the rating for each indicator, sums the indicator ratings, and divides by the total possible points to arrive at an PHA's overall SEMAP score. 15 points. HUMo0WhjNlE .A]Xi0H2H-\h|3N mpI36inH
Sv\&SEIK yX|>@a&XZ0W+ s6kjzoG l~/.)YSP*QxWV6Nw# In addition, HQS-related SEMAP indicators and their impact on the PHA's SEMAP score are included. 14 Key Indicators Indicator Description HQS Enforcement 98% Life-threatening deficiencies are corrected within 24 hours and other fail items are corrected within PHA-approved timeframe. or existing codification. Overview of SEMAP. (a) The terms Department, Fair Market Rent, HUD, Secretary, and Section 8, as used in this part, are defined in 24 CFR 5.100. ( c) On-site confirmatory review. The 14 key indicators of PHA performance are: How does SEMAP work? 4. Bonus points will be awarded if: (i) Half or more of all Section 8 families with children assisted by the PHA in its principal operating area at the end of the last completed PHA fiscal year reside in low poverty census tracts; (ii) The percent of Section 8 mover families with children who moved to low poverty census tracts in the PHA's principal operating area during the last completed PHA fiscal year is at least 2 percentage points higher than the percent of all Section 8 families with children who reside in low poverty census tracts at the end of the last completed PHA fiscal year; or. This is an automated process for (1) The indicator: This indicator shows whether the PHA enters into HAP contracts for the number of the PHA's baseline voucher units (units that are contracted under a Consolidated ACC) for the calendar year that ends on or before the PHA's fiscal year or whether the PHA has expended its allocated budget authority for the same calendar year. (i) The PHA has filled 80 percent or more of its mandatory FSS slots and 30 percent or more of FSS families have escrow account balances. 16 plus 1 for each 100 (or part of 100) over 600. HUD must review the adequacy and monitor implementation of PHA corrective action plans submitted under 985.106(c) or 985.107(c) and provide technical assistance to help the PHA improve program management. l! supports the occupancy sub-indicator of MASS and keeps PHAs from having to absorb costs related to terminating a household's tenancy and refilling the unit. (24 CFR 5.617). 5 points. If the PHA is a unit of local government or a state, the corrective action plan must be signed by the Section 8 program director and by the chief executive officer of the unit of government or his or her designee. (2) HUD verification method: MTCS Report. (2) HUD verification method: The independent auditor (IA) annual audit report covering the PHA fiscal year entered on the SEMAP certification and on-site confirmatory review if performed. ), (ii) The percent of units leased or occupied by homeowners under the voucher homeownership option, or the percent of allocated budget authority expended during the calendar year that ends on or before the assessed PHA fiscal year was 95 to 97 percent. (1) This indicator shows whether newly leased units pass HQS inspection on or before the beginning date of the assisted lease and HAP contract. HUD will conduct an on-site review Modified or Withheld: Not withstanding a PHAs SEMAP score, HUD may modify or withhold a PHAs overall performance rating 5 Indicators Require a Quality Control Sample Tenant File Review Indicators Indicator 1: Selection from the Waiting List Indicator 2: Rent Reasonableness Indicator 3: Adjusted Income It included development and launch of the Global Solar Atlas and Global Wind Atlas in . (See 985.3.). The PHA must implement a thorough corrective action plan that HUD will monitor, to ensure improvement in program management. (l) Pre-contract housing quality standards (HQS) inspections. Family data used for the PHA's analysis must be the same information as reported to MTCS for the PHA's tenant-based Section 8 families with children. As used in this part: Confirmatory review means an on site review performed by HUD to verify the management performance of an PHA. b. Deconcentration Bonus Indicator. This program is designed for all employees in the Section 8/Housing Choice Voucher program. 0 points. (c) Troubled rating. The 2-month allowance provided here for rating purposes does not mean that any delay in completing annual reexaminations is permitted. (1) This indicator shows whether the PHA has and implements a reasonable written method to determine and document for each unit leased that the rent to owner is reasonable based on current rents for comparable unassisted units: At the time of initial leasing; if there is any increase in the rent to owner; at the HAP contract anniversary if there is a 10 percent decrease in the published fair market rent (FMR) in effect 60 days before the HAP contract anniversary. (i) The proportion of families issued rental vouchers during the last PHA fiscal year that have become participants in the voucher program is more than the higher of: (B) The proportion of families issued rental vouchers that became participants in the program during the six month period utilized to determine eligibility for success rate payment standards under 982.503(e)(1) plus 5 percentage points; and. (ii) 5 to 10 percent of all PHA reexaminations are more than 2 months overdue. 0 points. : The Electronic Code of Federal Regulations (eCFR) is a continuously updated online version of the CFR. (24 CFR 982.4, 24 CFR 982.54(d)(15), 982.158(f)(7) and 982.507). The indicator shows whether the PHA has adopted and implemented a written policy to encourage participation by owners of units located outside areas of poverty or minority concentration; informs rental voucher holders of the full range of areas where they may lease units both inside and outside the PHA's jurisdiction; and supplies a list of landlords or other parties who are willing to lease units or help families find units, including units outside areas of poverty or minority concentration. This indicator applies only to PHAs that have received approval to establish success rate payment standard amounts in accordance with 982.503(e). 0 points. The 14 indicators of performance show whether PHAs help eligible families to afford decent rental units at a reasonable subsidy cost as intended by Federal housing legislation. (ii) The PHA's SEMAP certification does not support the statement in paragraph (d)(3)(i) of this section. HUD will use the verification method identified for each indicator in reviewing the accuracy of an PHA's annual SEMAP certification. 3 SEMAP Indicators Measure How much of the funding is being used; Whether the agency is complying with regulations regarding rent reasonableness, HQS and reexaminations; Whether transactions are timely; Whether the rent calculations are accurate and Whether there is documentation to support them. Physical copies of these materials will not be shipped. Although the SEMAP performance rating will not be determined using the indicators in paragraphs (a) through (g) of this section, PHAs not subject to Federal audit requirements must still complete the SEMAP certification for these indicators and performance under the indicators is subject to HUD confirmatory reviews. (i) The PHA's SEMAP certification states that an PHA supervisor or other qualified person performed quality control HQS reinspections during the PHA fiscal year for a sample of units under contract which meets the minimum sample size requirements specified in 983.2 under PHA's quality control sample. The 2-month allowance provided here for rating purposes does not mean that any delay in completing annual HQS inspections is permitted. Any PHA assigned an overall performance rating of troubled may not use any part of the administrative fee reserve for other housing purposes (see 24 CFR 982.155(b)). 5 points. (1) This indicator shows whether the PHA has written policies in its administrative plan for selecting applicants from the waiting list and whether the PHA follows these policies when selecting applicants for admission from the waiting list. SEMAP helps HUD target monitoring and assistance to PHA programs that need the most improvement. switch to drafting.ecfr.gov. (i) The PHA's SEMAP certification states that, based on the PHA's quality control sample of tenant files, for at least 90 percent of families: (A) The PHA obtains third party verification of reported family annual income, the value of assets totalling more than $5,000, expenses related to deductions from annual income, and other factors that affect the determination of adjusted income, and uses the verified information in determining adjusted income, and/or documents tenant files to show why third party verification was not available; (B) The PHA properly attributes and calculates allowances for any medical, child care, and/or disability assistance expenses; and. 0 points. [63 FR 48555, Sept. 10, 1998, as amended at 64 FR 40498, July 26, 1999]. 0 points. (o) Family self-sufficiency (FSS) enrollment and escrow accounts. PowerPoint Templates. In addition, regulations at 24 CFR 985.103(E)(2) provided that if an independent auditor was unable to determine whether an (20 points. The 2-month allowance provided here for rating purposes does not mean that any delay in completing annual reexaminations is permitted. The corrective action plan must: (2) Identify obstacles to goal achievement and ways to eliminate or avoid them; (3) Identify resources that will be used or sought to achieve goals; (4) Identify an PHA staff person with lead responsibility for completing each goal; (5) Identify key tasks to reach each goal; (6) Specify time frames for achievement of each goal, including intermediate time frames to complete each key task; and. HUD may conduct an on-site confirmatory review to verify the PHA certification and the HUD rating under any indicator. 1437a, 1437c, 1437f, and 3535(d). HUD will use the verification method identified for each indicator in reviewing the accuracy of an PHA's annual SEMAP certification. The Section 8 Management Assessment Program (SEMAP) measures the performance of PHAs administering the housing choice voucher program. This web site is designed for the current versions of -%) (A) The PHA has a reasonable written method to determine reasonable rent which considers location, size, type, quality and age of the units and the amenities, housing services, and maintenance and utilities provided by the owners; and. HOUSING QUALITY STANDARD (HQS) ENFORCEMENT The PHA must ensure that when a unit fails a HQS inspection if deficiencies are not corrected within the required time frame that the following occurs: (24 CFR 982.517). SEMAP Description: Ever wonder where your Section 8 Management Assessment Program (SEMAP) score comes from? SEMAP profile means a summary pre-pared by HUD of an PHA's ratings on each SEMAP indicator, its overall SEMAP score, and its overall perform-ance rating (high performer, standard, troubled). (ii) The PHA's SEMAP certification includes the statements in paragraph (c)(3)(i) of this section, except that the PHA obtains and uses independent verification of income, properly attributes allowances, and uses the appropriate utility allowances for only 80 to 89 percent of families. The section eight management assessment program (SEMAP) measures the performance of the public housing agencies (PHAs) that administer the housing choice voucher program in 14 key areas. (1) This indicator shows whether voucher holders were successful in leasing units with voucher assistance. (iii) The PHA's SEMAP certification does not support the statements in either paragraph (b)(3)(i) or (b)(3)(ii) of this section. SEMAP Indicators All SEMAP performance indicators set a standard for a key area of Housing Choice Voucher Pro-gram management. 390 0 obj
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5 points. 0 points. (2) HUD verification methods: PHA data submitted for the deconcentration bonus, the IA annual audit report covering the PHA fiscal year entered on the SEMAP certification, and on-site confirmatory review if performed. (A) The PHA has a written policy in its administrative plan which includes actions the PHA will take to encourage participation by owners of units located outside areas of poverty or minority concentration, and which clearly delineates areas in its jurisdiction that the PHA considers areas of poverty or minority concentration; (B) PHA documentation shows that the PHA has taken actions indicated in its written policy to encourage participation by owners of units located outside areas of poverty or minority concentration; (C) The PHA has prepared maps that show various areas with housing opportunities outside areas of poverty or minority concentration both within its jurisdiction and neighboring its jurisdiction; has assembled information about the characteristics of those areas which may include information about job opportunities, schools, transportation and other services in these areas; and can demonstrate that it uses the maps and area characteristics information when briefing rental voucher holders about the full range of areas where they may look for housing; (D) The PHA's information packet for rental voucher holders contains either a list of owners who are willing to lease (or properties available for lease) under the rental voucher program; or a current list of other organizations that will help families find units and the PHA can demonstrate that the list(s) includes properties or organizations that operate outside areas of poverty or minority concentration; (E) The PHA's information packet includes an explanation of how portability works and includes a list of portability contact persons for neighboring housing agencies, with the name, address and telephone number of each, for use by families who move under portability; and. 984.105 of This chapter 1437c, 1437f, and religious institutions ) for which an review! 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